Accounting Technician USAID

[ 03-05-2018 ]

Accounting Technician USAID

Job no  : AID-18-07
Work type  : Limited Tenure / Fixed Term
Location  : Kinshasa, Democratic Republic of the Congo

I. GENERAL INFORMATION

1. SOLICITATION NO. : AID-18-07

2. ISSUANCE DATE:April 26, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS : May 25, 2018 at 17.00 Kinshasa time

4. POSITION TITLE : Accounting Technician

5. MARKET VALUE : FSN-8

In accordance with AIDAR Appendix J and the Local Compensation Plan of [USAID/Democratic Republic of the Congo]
Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE : 5 years renewable depending on funds availability

7. PLACE OF PERFORMANCE : Kinshasa, Democratic Republic of the Congo

8. SECURITY LEVEL REQUIRED : Work authorization/certification of employment

9. STATEMENT OF DUTIES

A. Basic functions of the position

As a member of USAID/DRC Office of Financial Management (OFM), assists with the development and management of the Operating Expense (OE) budget for USAID/DRC (the Mission). This includes working in close coordination with the Program Office in the development of the annual OE budget requirements, based on an analysis of prior years’ expenditures, projected staffing requirements, and procurement needs of the Mission. Produces reports and supporting financial data to ensure progress on expenditures is consistent with projections, and makes recommendations on adjustments as emerging trends dictate.

B. Major duties and Responsibilities

Directs the establishment and maintenance of allowance control sheets for OE funds and reconciles these sheets to applicable accounting systems and applicable accounting support offices on a monthly basis. Ensures the accuracy and completeness of fiscal records and reports for which s/he is responsible. Reviews all obligating documents to determine compliance with laws, regulations and objectives.

Provides USAID personnel with information and advice relating to reservation and obligation of funds, salary and allowance payments, processing of procurement documents. Provides necessary fiscal data.

Periodically reviews the status of obligated funds and recommends de-obligation of funds determined to be in excess of requirements in coordination with the Program Office. Also notes additional obligations that are needed. Initiates corrections of errors in reports. On basis of cost analysis recommends means of reducing costs and expenses.

Assists with developing and managing the OE budget for the Mission. Works in close coordination with the Program Office to ensure the budget accurately reflects Mission requirements through analysis of budget execution against the plan ; recommends changes as trends indicate.

Participates in the establishment or modification of internal procedures governing the formulation, preparation and review of USAID requests for operating funds.

10. AREA OF CONSIDERATION : All interested candidates

11. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

12. POINT OF CONTACT : usaidhrkinshasa@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education :

At least two years of full-time post-secondary study at college or university. For example, two years secretarial college, vocational college, commercial college, junior college or other equivalent post-secondary education.

b. Prior Work Experience :

Three years of progressively responsible experience in budget work, accounting or auditing is required.

c. Language :

Level IV French and level IV English are required. Incumbent must be able to explain complex reconciling problems to the Controller, and routine communication with project/activity managers in English is required.

III. EVALUATION AND SELECTION FACTORS

Candidates will be evaluated and ranked based on the following selection criteria :

1. Technical Knowledge : 40 points

Experience in skills in preparing report (ex. Payment status report)
Ability to track and process vouchers
Experience in monitoring flow of payments.
Experience in reconciliation of payments, issuing bill of collection
2. Communication skills : 30 points

* Experience in communications with customers/Customer service oriented/ Problem solving oriented

3. Interpersonal, communication (including fluency in English and French language), organizational, and computer skills (30 points)

IV. PRESENTING AN OFFER

1. Eligible Offerors are required to complete and submit the offer form- DS-174 Application for U.S. Federal Employment along with a cover letter and a CV written in English.
The DS-174 Application form can be found in the US embassy website
https://cd.usembassy.gov/embassy/jobs/job-opportunities/

2. Offers must be received by May 25, 2018 at 17.00 via email to usaidhrkinshasa@usaid.gov .

3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms :

1. Authorization for release of information

VI. BENEFITS/ALLOWANCES

The incumbent will benefit from following benefits and allowances : Housing, Transportation,
Meals, Family, and Miscellaneous ; 13th and 14th month bonuses ; annual and sick leave and medical coverage

VII. TAXES

The employees are responsible for calculating and paying local income taxes. The U.S. Mission does not withhold or make local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources :

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad, “including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at Click Here

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See Click Here

Advertised  : April 26, 2018
Applications close  : May 25, 2018 at 17.00 Kinshasa time

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